10 Useful Email Phrases for Professional English

Intro:
Writing emails in English can be tricky — you want to sound polite and professional, but also natural and clear. Here are ten useful phrases that will help you communicate confidently in a work environment.

1️⃣ “I hope you’re doing well.”
→ A polite way to start your email without being too formal.

2️⃣ “Thank you for your email / for getting back to me.”
→ Great for acknowledging someone’s message.

3️⃣ “I’m writing to follow up on…”
→ Perfect when you need to remind someone politely.

4️⃣ “Please find attached…”
→ Use this when you’ve included a file or document.

5️⃣ “Could you please confirm…?”
→ A polite way to request information.

6️⃣ “I’d appreciate it if you could…”
→ Softer and more polite than “Please do this.”

7️⃣ “Let me know if you have any questions.”
→ A friendly way to end an email and keep communication open.

8️⃣ “I look forward to hearing from you.”
→ A standard, professional closing line.

9️⃣ “Best regards / Kind regards”
→ Safe, professional ways to end your email.

🔟 “Please don’t hesitate to contact me if…”
→ Another polite closing that invites further communication.

Conclusion:
Mastering small details like these helps you sound more confident, capable, and professional in English.

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