Writing emails in English can be tricky. You want to sound polite and professional, but also natural and clear. Here are ten useful phrases that will help you communicate confidently in a work environment.
1. “I hope you’re doing well.”
→ A polite way to start your email without being too formal.
2. “Thank you for your email / for getting back to me.”
→ Great for acknowledging someone’s message.
3. “I’m writing to follow up on…”
→ Perfect when you need to remind someone politely.
4. “Please find attached…”
→ Use this when you’ve included a file or document.
5. “Could you please confirm…?”
→ A polite way to request information.
6. “I’d appreciate it if you could…”
→ Softer and more polite than “Please do this.”
7. “Let me know if you have any questions.”
→ A friendly way to end an email and keep communication open.
8. “I look forward to hearing from you.”
→ A standard, professional closing line.
9. “Best regards / Kind regards”
→ Safe, professional ways to end your email.
10. “Please don’t hesitate to contact me if…”
→ Another polite closing that invites further communication.
👉 Interested in improving your Business English? Explore my Business English courses to practice real-life communication for work.